YouTube video publishing workflow template

Steps in this flowchart

• Video idea
• Keyword & competitor research with TubeBuddy or vidIQ
• Write script & hook for first 30 seconds
• Record A-roll & B-roll
• Edit in Premiere Pro, DaVinci Resolve or CapCut
• Rough cut approved?
• Design thumbnail & title variants
• Write description, chapters & tags
• Upload to YouTube Studio as private
• Add captions, end screen & cards
• Copyright or ad-suitability check passed?
• Replace flagged music or segments
• Publish now or schedule?
• Set premiere or scheduled time
• Publish publicly
• Share to Shorts, community tab & socials
• Reply to early comments & pin one
• Review CTR & retention after 48 hours
• Apply lessons to next video

How to use this flowchart template

1. Click Open in the editor. The flowchart opens on a new page in FlowDiagram — nothing is uploaded and there is no sign-up.
2. Rename, add or delete shapes and drag them where you want; connectors stay attached as things move.
3. Drop in vendor logos from the library — 1,160 of them, including every AWS, Azure and Google Cloud service icon — or restyle it with the colour and theme controls.
4. Prefer text? Edit the Mermaid source below and paste it in through ☰ → Import diagram (see the Mermaid editor); it imports as an editable diagram.
5. Export to PNG, SVG or PDF, or press Ctrl+L for a link that carries the whole diagram.

Mermaid source

The whole template is the text below. Paste it into FlowDiagram, keep it in Git next to the code it describes, or hand it to an AI assistant to extend.

flowchart TD
  A((Video idea)) --> B[Keyword & competitor research with TubeBuddy or vidIQ]
  B --> C[Write script & hook for first 30 seconds]
  C --> D[Record A-roll & B-roll]
  D --> E[Edit in Premiere Pro, DaVinci Resolve or CapCut]
  E --> F{Rough cut approved?}
  F -->|No| E
  F -->|Yes| G[Design thumbnail & title variants]
  G --> H[Write description, chapters & tags]
  H --> I[Upload to YouTube Studio as private]
  I --> J[Add captions, end screen & cards]
  J --> K{Copyright or ad-suitability check passed?}
  K -->|No| L[Replace flagged music or segments]
  L --> I
  K -->|Yes| M{Publish now or schedule?}
  M -->|Schedule| N[Set premiere or scheduled time]
  M -->|Now| O[Publish publicly]
  N --> O
  O --> P[Share to Shorts, community tab & socials]
  P --> Q[Reply to early comments & pin one]
  Q --> R[Review CTR & retention after 48 hours]
  R --> S((Apply lessons to next video))

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