Board approval process template

Steps in this flowchart

• Executive sponsor proposal
• Draft board paper: case, options, risks
• CFO financial review
• General counsel legal review
• Needs committee review?
• Audit & risk committee
• Remuneration committee
• Company secretary issues board pack
• Committee recommends?
• Board meeting presentation
• Declare conflicts of interest
• Board vote
• Request more information
• Proposal closed
• Board resolution passed
• Minutes recorded & signed
• Statutory filing required?
• File with Companies House
• Management executes decision

How to use this flowchart template

1. Click Open in the editor. The flowchart opens on a new page in FlowDiagram — nothing is uploaded and there is no sign-up.
2. Rename, add or delete shapes and drag them where you want; connectors stay attached as things move.
3. Drop in vendor logos from the library — 1,160 of them, including every AWS, Azure and Google Cloud service icon — or restyle it with the colour and theme controls.
4. Prefer text? Edit the Mermaid source below and paste it in through ☰ → Import diagram (see the Mermaid editor); it imports as an editable diagram.
5. Export to PNG, SVG or PDF, or press Ctrl+L for a link that carries the whole diagram.

Mermaid source

The whole template is the text below. Paste it into FlowDiagram, keep it in Git next to the code it describes, or hand it to an AI assistant to extend.

flowchart TD
  IDEA([Executive sponsor proposal]) --> PAPER[Draft board paper: case, options, risks]
  PAPER --> CFOREV[CFO financial review]
  CFOREV --> LEGAL[General counsel legal review]
  LEGAL --> COMMITTEE{Needs committee review?}
  COMMITTEE -->|Audit or risk| AUDIT[Audit & risk committee]
  COMMITTEE -->|Pay| REMCO[Remuneration committee]
  COMMITTEE -->|No| PACK[Company secretary issues board pack]
  AUDIT --> REC{Committee recommends?}
  REMCO --> REC
  REC -->|No| PAPER
  REC -->|Yes| PACK
  PACK --> MEETING[Board meeting presentation]
  MEETING --> CONFLICT[Declare conflicts of interest]
  CONFLICT --> VOTE{Board vote}
  VOTE -->|Deferred| INFO[Request more information]
  INFO --> PAPER
  VOTE -->|Rejected| CLOSE([Proposal closed])
  VOTE -->|Approved| RES[Board resolution passed]
  RES --> MINUTES[Minutes recorded & signed]
  MINUTES --> FILING{Statutory filing required?}
  FILING -->|Yes| FILE[File with Companies House]
  FILING -->|No| EXEC([Management executes decision])
  FILE --> EXEC

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