Rent collection & arrears process template

Steps in this flowchart

• Rent due on the 1st
• Reminder 3 days before via AppFolio or Buildium
• Paid by due date?
• Receipt issued & ledger updated
• Paid within grace period?
• Apply late fee per lease
• Contact tenant by phone & email
• Tenant requests payment plan?
• Written payment plan agreement
• Plan payments kept?
• Serve pay or quit notice
• Paid within notice period?
• Attorney files eviction case
• Court hearing
• Judgment & writ of possession
• Report debt & send to collections
• Month closed

How to use this flowchart template

1. Click Open in the editor. The flowchart opens on a new page in FlowDiagram — nothing is uploaded and there is no sign-up.
2. Rename, add or delete shapes and drag them where you want; connectors stay attached as things move.
3. Drop in vendor logos from the library — 1,160 of them, including every AWS, Azure and Google Cloud service icon — or restyle it with the colour and theme controls.
4. Prefer text? Edit the Mermaid source below and paste it in through ☰ → Import diagram (see the Mermaid editor); it imports as an editable diagram.
5. Export to PNG, SVG or PDF, or press Ctrl+L for a link that carries the whole diagram.

Mermaid source

The whole template is the text below. Paste it into FlowDiagram, keep it in Git next to the code it describes, or hand it to an AI assistant to extend.

flowchart TD
  A((Rent due on the 1st)) --> B[Reminder 3 days before via AppFolio or Buildium]
  B --> C{Paid by due date?}
  C -->|Yes| D[Receipt issued & ledger updated]
  C -->|No| E{Paid within grace period?}
  E -->|Yes| D
  E -->|No| F[Apply late fee per lease]
  F --> G[Contact tenant by phone & email]
  G --> H{Tenant requests payment plan?}
  H -->|Yes| I[Written payment plan agreement]
  I --> J{Plan payments kept?}
  J -->|Yes| D
  J -->|No| K[Serve pay or quit notice]
  H -->|No| K
  K --> L{Paid within notice period?}
  L -->|Yes| D
  L -->|No| M[Attorney files eviction case]
  M --> N[Court hearing]
  N --> O[Judgment & writ of possession]
  O --> P[Report debt & send to collections]
  D --> Q((Month closed))
  P --> Q

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