Rental property turnover inspection template

Steps in this flowchart

• Tenant gives notice
• Schedule move-out inspection
• Tenant returns keys & forwarding address
• Walkthrough with photos vs move-in report
• Damage beyond normal wear & tear?
• Get repair quotes & itemise deductions
• Full security deposit refund
• Send itemised deposit statement within legal deadline
• Tenant disputes deductions?
• Review evidence & negotiate or small claims
• Refund remaining deposit
• Create make-ready work orders
• Paint, repairs, carpet & appliance checks
• Rekey locks & smoke detector test
• Professional deep clean
• Passes final quality check?
• New photos & list on Zillow or Rightmove
• Unit ready for next tenant

How to use this flowchart template

1. Click Open in the editor. The flowchart opens on a new page in FlowDiagram — nothing is uploaded and there is no sign-up.
2. Rename, add or delete shapes and drag them where you want; connectors stay attached as things move.
3. Drop in vendor logos from the library — 1,160 of them, including every AWS, Azure and Google Cloud service icon — or restyle it with the colour and theme controls.
4. Prefer text? Edit the Mermaid source below and paste it in through ☰ → Import diagram (see the Mermaid editor); it imports as an editable diagram.
5. Export to PNG, SVG or PDF, or press Ctrl+L for a link that carries the whole diagram.

Mermaid source

The whole template is the text below. Paste it into FlowDiagram, keep it in Git next to the code it describes, or hand it to an AI assistant to extend.

flowchart TD
  A((Tenant gives notice)) --> B[Schedule move-out inspection]
  B --> C[Tenant returns keys & forwarding address]
  C --> D[Walkthrough with photos vs move-in report]
  D --> E{Damage beyond normal wear & tear?}
  E -->|Yes| F[Get repair quotes & itemise deductions]
  E -->|No| G[Full security deposit refund]
  F --> H[Send itemised deposit statement within legal deadline]
  H --> I{Tenant disputes deductions?}
  I -->|Yes| J[Review evidence & negotiate or small claims]
  I -->|No| K[Refund remaining deposit]
  J --> K
  G --> L[Create make-ready work orders]
  K --> L
  L --> M[Paint, repairs, carpet & appliance checks]
  M --> N[Rekey locks & smoke detector test]
  N --> O[Professional deep clean]
  O --> P{Passes final quality check?}
  P -->|No| L
  P -->|Yes| Q[New photos & list on Zillow or Rightmove]
  Q --> R((Unit ready for next tenant))

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