Team member invite flow template

Steps in this flowchart

• Admin clicks invite teammates
• Enter emails & choose role
• Seats available on plan?
• Prompt to buy more seats
• Seats purchased?
• Invite cancelled
• Create pending invitations
• Send invite email with signed link
• Invitee opens link before expiry?
• Reminder after 3 days
• Still unaccepted after 7 days?
• Invite expires & admin notified
• Has an existing account?
• Sign in & join workspace
• Sign up with email or Google SSO
• Assign role permissions
• Show teammate onboarding tour
• Notify admin invite accepted
• Teammate active

How to use this flowchart template

1. Click Open in the editor. The flowchart opens on a new page in FlowDiagram — nothing is uploaded and there is no sign-up.
2. Rename, add or delete shapes and drag them where you want; connectors stay attached as things move.
3. Drop in vendor logos from the library — 1,160 of them, including every AWS, Azure and Google Cloud service icon — or restyle it with the colour and theme controls.
4. Prefer text? Edit the Mermaid source below and paste it in through ☰ → Import diagram (see the Mermaid editor); it imports as an editable diagram.
5. Export to PNG, SVG or PDF, or press Ctrl+L for a link that carries the whole diagram.

Mermaid source

The whole template is the text below. Paste it into FlowDiagram, keep it in Git next to the code it describes, or hand it to an AI assistant to extend.

flowchart TD
  A((Admin clicks invite teammates)) --> B[Enter emails & choose role]
  B --> C{Seats available on plan?}
  C -->|No| D[Prompt to buy more seats]
  D --> E{Seats purchased?}
  E -->|No| F((Invite cancelled))
  E -->|Yes| G[Create pending invitations]
  C -->|Yes| G
  G --> H[Send invite email with signed link]
  H --> I{Invitee opens link before expiry?}
  I -->|No| J[Reminder after 3 days]
  J --> K{Still unaccepted after 7 days?}
  K -->|Yes| L[Invite expires & admin notified]
  K -->|No| I
  I -->|Yes| M{Has an existing account?}
  M -->|Yes| N[Sign in & join workspace]
  M -->|No| O[Sign up with email or Google SSO]
  O --> N
  N --> P[Assign role permissions]
  P --> Q[Show teammate onboarding tour]
  Q --> R[Notify admin invite accepted]
  R --> S((Teammate active))

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