Employee referral program template

Steps in this flowchart

• Employee knows a candidate
• Submit referral in ATS portal with resume
• Candidate already in ATS?
• Notify referrer: duplicate, no credit
• Tag candidate with referral source
• Recruiter reviews within 5 days
• Fit for open role?
• Thank referrer & keep in talent pool
• Fast-track phone screen
• Interview process
• Hired?
• Update referrer with outcome
• Notify referrer of hire
• Start retention clock: 90 days
• Still employed at 90 days?
• Bonus forfeited per policy
• Payroll pays referral bonus
• Recognise referrer in all-hands
• Referral closed

How to use this flowchart template

1. Click Open in the editor. The flowchart opens on a new page in FlowDiagram — nothing is uploaded and there is no sign-up.
2. Rename, add or delete shapes and drag them where you want; connectors stay attached as things move.
3. Drop in vendor logos from the library — 1,160 of them, including every AWS, Azure and Google Cloud service icon — or restyle it with the colour and theme controls.
4. Prefer text? Edit the Mermaid source below and paste it in through ☰ → Import diagram (see the Mermaid editor); it imports as an editable diagram.
5. Export to PNG, SVG or PDF, or press Ctrl+L for a link that carries the whole diagram.

Mermaid source

The whole template is the text below. Paste it into FlowDiagram, keep it in Git next to the code it describes, or hand it to an AI assistant to extend.

flowchart TD
  A((Employee knows a candidate)) --> B[Submit referral in ATS portal with resume]
  B --> C{Candidate already in ATS?}
  C -->|Yes| D[Notify referrer: duplicate, no credit]
  C -->|No| E[Tag candidate with referral source]
  E --> F[Recruiter reviews within 5 days]
  F --> G{Fit for open role?}
  G -->|No| H[Thank referrer & keep in talent pool]
  G -->|Yes| I[Fast-track phone screen]
  I --> J[Interview process]
  J --> K{Hired?}
  K -->|No| L[Update referrer with outcome]
  K -->|Yes| M[Notify referrer of hire]
  M --> N[Start retention clock: 90 days]
  N --> O{Still employed at 90 days?}
  O -->|No| P[Bonus forfeited per policy]
  O -->|Yes| Q[Payroll pays referral bonus]
  Q --> R[Recognise referrer in all-hands]
  R --> S((Referral closed))
  L --> S
  P --> S
  D --> S
  H --> S

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