Purchase request approval template

Steps in this flowchart

• Employee raises purchase request
• Fill requisition: item, supplier, cost centre
• Catalogue item?
• Within cost centre budget?
• Procurement gathers 3 quotes
• Return to requester: no budget
• Amount tier?
• Line manager approves
• Department head approves
• CFO approves
• Approved?
• Approved vendor?
• Vendor onboarding & due diligence
• Create purchase order in ERP
• Send PO to supplier
• Goods received & matched
• Request closed

How to use this flowchart template

1. Click Open in the editor. The flowchart opens on a new page in FlowDiagram — nothing is uploaded and there is no sign-up.
2. Rename, add or delete shapes and drag them where you want; connectors stay attached as things move.
3. Drop in vendor logos from the library — 1,160 of them, including every AWS, Azure and Google Cloud service icon — or restyle it with the colour and theme controls.
4. Prefer text? Edit the Mermaid source below and paste it in through ☰ → Import diagram (see the Mermaid editor); it imports as an editable diagram.
5. Export to PNG, SVG or PDF, or press Ctrl+L for a link that carries the whole diagram.

Mermaid source

The whole template is the text below. Paste it into FlowDiagram, keep it in Git next to the code it describes, or hand it to an AI assistant to extend.

flowchart TD
  REQ([Employee raises purchase request]) --> FORM[Fill requisition: item, supplier, cost centre]
  FORM --> CAT{Catalogue item?}
  CAT -->|Yes| BUDGET{Within cost centre budget?}
  CAT -->|No| QUOTES[Procurement gathers 3 quotes]
  QUOTES --> BUDGET
  BUDGET -->|No| REJECT[Return to requester: no budget]
  BUDGET -->|Yes| AMOUNT{Amount tier?}
  AMOUNT -->|Under 1k| MGR[Line manager approves]
  AMOUNT -->|1k - 25k| HOD[Department head approves]
  AMOUNT -->|Over 25k| CFO[CFO approves]
  MGR --> APPROVED{Approved?}
  HOD --> APPROVED
  CFO --> APPROVED
  APPROVED -->|No| REJECT
  APPROVED -->|Yes| VENDOR{Approved vendor?}
  VENDOR -->|No| ONBOARD[Vendor onboarding & due diligence]
  ONBOARD --> PO[Create purchase order in ERP]
  VENDOR -->|Yes| PO
  PO --> SEND[Send PO to supplier]
  SEND --> RECEIVE[Goods received & matched]
  RECEIVE --> DONE([Request closed])
  REJECT --> FORM

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